Hi Fall Ball Families!

Since this may be your first tournament experience, Aimee Asebroek, our Managing Director, wanted to give you a simple summary of what to expect at your upcoming Volley-Fest Fall Ball tournament.


Volley-Fest tournaments are played at Epic Volleyball Club in Poway (13955 Stowe Drive, Poway, Ca. 92064). For the Fall series, Volley-Fest offers two divisions of play, “Open” and “Club”. Your teams will be defined as one or the other from the beginning of the season. Once you know whether your team is Open or Club, your tournament schedule won’t change, but the start time of your tournament is TBD until Volley-Fest releases the pools for the weekend. We’ll post the tournament details on your team page and in your GroupMe, but you can also find it yourself by visiting:

www.fall-series.epicvb.com > “Play Schedule” > Click the Date of the Tournament to see Pools

Volley-Fest tournaments always begin at either 7:30am or 1:30pm. Depending upon your “seed” in the pool, your team will either play, sit, or ref the first match of the day. Your coach will always let you know what time to arrive at the venue (always Epic Volleyball Club). Typically, teams are requested to be there 45 minutes prior to their first responsibility of the day. Here’s the order of play/ref responsibility for a 4 team pool:

1 vs. 3 (2 refs)
2 vs. 4 (1 refs)
1 vs. 4 (3 refs)
2 vs. 3 (1 refs)
3 vs. 4 (2 refs)
1 vs. 2 (4 refs)

This is an example of a 4 team pool. Notice, SoCal 14-Angel is the 3rd seed in the pool. Therefore, according to the chart above, they would play, sit, ref, play, play, sit. Before each match, each team has a short warm-up period. Screen Shot 2016-01-19 at 1.57.02 PM

Each match (best 2 out of 3 sets) will typically last around 45 minutes. The first two sets are played to 25 points, and if necessary, the tiebreaker set will be played to 15 points. The entire Volley-Fest tournament will typically only last around 5 hours.

Especially for the team’s first tournament, expect an adjustment period as the kids work through nerves and freshly learned rotations, skills and rules.  The goal is always for the kids to have fun, and get better throughout the day.  Be patient and encouraging with your kids and coaches.  Please do not approach your coach on a tournament day to discuss game strategy or playing time.  If you have questions for your coach, please reach out to them after a period of 24 hours has passed and they’ll be happy to discuss your daughter’s role and development with you.

Tournaments are a great opportunity for team and family bonding. Teams usually have a “camp” and sit together in their off-time, sharing food and company. This is typically coordinated by an elected “Team Parent”, who will assist in determining who brings food, drinks, tables and an EZ-up.  The camping area at Epic is located on the West side of the building.  Here is a link to the facility rules if you’d like more information.

Don’t forget to take pictures and videos of your team and post them in your GroupMe, so we show our SoCal pride on our social media!


And there you have it.

If you have any questions about the Fall Program (or any SoCal program), please don’t hesitate to ask it in the comments below — or reach out to Aimee Asebroek, our Fall Ball Program Coordinator, in GroupMe or at [email protected] (Psst…while you’re talking to Aimee, ask her about our Travel Team Tryouts and Local Team Evaluations coming up!)

Have a great time at Volley-Fest! #gosocalvbc